Section 1 - Last name

The employee enters their legal last name in this box.

Use the name the employer should keep in onboarding records.

Section 1 - First name

The employee enters their first or given name in this box.

Keep spelling consistent with onboarding and identity records.

Section 1 - Middle initial

The employee enters a middle initial if one applies.

Leave it blank only when the current USCIS form instructions allow it.

Section 1 - Other last names used

The employee enters other last names used, such as a former last name, when applicable.

If the field does not apply, follow the current USCIS form instructions rather than inventing an entry.

Section 1 - Street address

The employee enters street number and name in this address field.

Use a current physical address for the employee record.

Section 1 - Apartment number

The employee enters an apartment number if the address has one.

Do not use this field for city, state, or ZIP code.

Section 1 - City or town

The employee enters the city or town for the address above.

Keep it consistent with the street address.

Section 1 - State and ZIP code

The employee enters state and ZIP code for the address above.

Use the current address the employer should keep on file.

Section 1 - Date of birth

The employee enters date of birth in the format requested by the form.

Use the date of birth field only for the employee's birth date, not for any signature or hire date.

Section 1 - Social Security number

The employee completes the SSN field according to the form and employer process.

The video guides note that SSN handling depends on E-Verify and employer requirements. Treat this field as sensitive.

Section 1 - Email address

The employee enters an email address if required or if choosing to provide it.

Follow the current USCIS form instructions and your employer's onboarding process.

Section 1 - Telephone number

The employee enters a telephone number if required or if choosing to provide it.

Use a current number if your employer's process asks for one.

Section 1 - U.S. citizen checkbox

Check this only when the employee attests that they are a citizen of the United States.

Choose only the citizenship or immigration status that applies.

Section 1 - Noncitizen national checkbox

Check this only when the employee attests that they are a noncitizen national of the United States.

Use USCIS instructions if the employee is unsure which status applies.

Section 1 - Lawful permanent resident checkbox

Check this when the employee attests that they are a lawful permanent resident.

Complete the related USCIS number or A-number field when this status is selected.

Section 1 - USCIS number or A-number

If lawful permanent resident is selected, enter the USCIS number or A-number in this line.

Use the number requested by the current form and employer process.

Section 1 - Alien authorized to work checkbox

Check this when the employee attests that they are authorized to work until the date entered on the form.

Complete the expiration date and one of the required number fields below when this status is selected.

Section 1 - Work authorization expiration date

Enter the expiration date if the selected status requires it.

Use the date format requested by the form.

Section 1 - USCIS A-number

If item 4 applies, enter one of the requested numbers here when using the USCIS A-number option.

Do not fill multiple alternatives unless the form or employer process instructs you to.

Section 1 - Form I-94 admission number

If item 4 applies, enter the Form I-94 admission number here when using that option.

Use this only when it is the correct supporting number for the employee's status selection.

Section 1 - Foreign passport number and country

If item 4 applies, enter the foreign passport number and country of issuance when using this option.

Keep the number and country together in the designated field.

Section 1 - Employee signature

The employee signs Section 1 after reviewing the attestation.

USCIS says Section 1 must be completed no later than the employee's first day of employment, and not before the employee accepts a job offer.

Common question: Can Section 1 be completed before day one? Use the official USCIS timing rule above when there is any doubt.

Section 1 - Today's date

The employee enters the date they signed Section 1.

Do not enter the employee's birth date in the signature date box.

Section 2 - Employee information header

The employer or authorized representative reviews Section 1, then completes the employee information line at the top of Section 2.

Several video walkthroughs recommend checking Section 1 for missing fields before starting Section 2.

Section 2 - List A document title 1

Employer-only field: the employer records a List A document when you present one acceptable document that establishes both identity and employment authorization.

As the employee, you choose which acceptable document or document combination to present.

Common question: If an employee gives a valid List A document, do not ask for extra List B or List C documents just to be safe.

Section 2 - List A issuing authority

Employer-only field: the employer records the issuing authority for the List A document reviewed.

Do not type in this employer field unless your employer specifically instructs you to.

Section 2 - List A document number

Employer-only field: the employer records the document number for the List A document reviewed.

Your role is to present acceptable documentation through your employer's process.

Section 2 - List A expiration date

Employer-only field: the employer records the expiration date if the List A document has one.

All documents containing an expiration date must be unexpired unless USCIS rules treat an extension as unexpired.

Section 2 - List B document title

Employer-only field: the employer records the List B identity document when you present List B plus List C instead of List A.

A driver's license is a common List B example in the video walkthroughs, but you may choose any acceptable document combination.

Common question: Employers can share the full acceptable-documents list, but should not tell the employee exactly which documents to bring.

Section 2 - List B authority, number, and expiration

Employer-only fields: the employer records the issuing authority, document number, and expiration date for the List B document reviewed.

These details come from the document reviewed by the employer or authorized representative.

Section 2 - List C document title

Employer-only field: the employer records the List C employment authorization document when you present List B plus List C.

List C is paired with List B when no List A document is used.

Section 2 - List C authority, number, and expiration

Employer-only fields: the employer records the issuing authority, document number, and expiration date rows for the List C document reviewed.

These fields are completed only when a List C document is used with a List B document.

Section 2 - List A document title 2

Employer-only field: this row is used only when the selected List A documentation requires a second related document entry.

As the employee, do not fill document 2 just because the row is visible.

Section 2 - List A document 2 issuing authority

Employer-only field: the employer records the issuing authority for List A document 2 when that row applies.

This information comes from the document reviewed by the employer or authorized representative.

Section 2 - List A document 2 number

Employer-only field: the employer records the document number for List A document 2 when that row applies.

Do not type in this employer field unless your employer specifically instructs you to.

Section 2 - List A document 2 expiration date

Employer-only field: the employer records the expiration date for List A document 2 if the document has one.

USCIS acceptable document rules control whether an expired or extended document can be accepted.

Section 2 - List A document title 3

Employer-only field: this row is used only when the selected List A documentation requires a third related document entry.

Many I-9 completions leave document 3 blank.

Section 2 - List A document 3 issuing authority

Employer-only field: the employer records the issuing authority for List A document 3 when that row applies.

Use the current USCIS instructions if you are unsure whether the extra row is needed.

Section 2 - List A document 3 number

Employer-only field: the employer records the document number for List A document 3 when that row applies.

Do not duplicate document numbers across rows unless the current instructions call for it.

Section 2 - List A document 3 expiration date

Employer-only field: the employer records the expiration date for List A document 3 if the document has one.

Leave it blank when the row does not apply.

Section 2 - Additional information

The employer uses this box for additional information when the current USCIS instructions or employer procedure calls for it.

Leave it blank when there is no additional information to record.

Section 2 - Alternative procedure checkbox

Employer-only field: the employer checks this only if an alternative procedure authorized by DHS was used to examine documents.

Do not check it as a new employee.

Section 2 - First day of employment

The employer enters the employee's first day of employment in the certification area.

USCIS says Section 2 is generally completed within three business days after the first day of employment.

Common question: The date entered here should be the actual first day of employment, not the day Section 2 is signed unless those dates are the same.

Section 2 - Employer representative name and title

Employer-only field: the employer or authorized representative enters their name and title here.

This is not the new employee's name field.

Section 2 - Employer representative signature

The employer or authorized representative signs after examining the employee's documentation and completing Section 2.

The newest valid video guide emphasizes that photocopies, digital files, or pictures are not acceptable for ordinary document review unless an authorized alternative procedure applies.

Common question: Is a scanned document enough? For ordinary review, align the answer with USCIS document-examination rules and any authorized alternative procedure.

Section 2 - Today's date

Employer-only field: the employer or authorized representative enters the date they sign Section 2.

This is not the employee's Section 1 signature date.

Section 2 - Employer business or organization name

The employer enters the business or organization name in this field.

Use the employer's business information, not the employee's name.

Section 2 - Employer business address

The employer enters the business or organization address, city or town, state, and ZIP code in this field.

Use the employer's business address, not the employee's home address.